The Club shall be called The Affenpinscher Club. The objects shall be to promote the interests of the Affenpinscher; to advise those interested in the breed; to maintain the breed according to the standard.
The Club shall consist of Patron, President, Vice-President, Honorary Secretary, Honorary Treasurer, a Committee of up to ten and an unlimited number of members.
(a) The management of the Club shall be in the hands of a Committee of twelve members, i.e. the Honorary Secretary, the Honorary Treasurer who shall be ex officio members of the Committee and up to ten elected Committee Members.
(b) The Committee shall elect its Chairman at the first Committee Meeting following the Annual General Meeting.
(c) Meetings of the Committee shall be held when deemed necessary. A quorum should consist of seven Committee Members, one member being either Honorary Secretary, Honorary Treasurer or Chairman of the Committee.
(d) A Patron, President and Vice-Presidents of the Club shall be appointed by the Committee if they so wish.
(e) The Honorary Secretary, the Honorary Treasurer and Committee Members shall be elected for a period of two years retiring in rotation. They may offer themselves for re-election without further nomination. Any new nominations for Officers and Committee shall be proposed and seconded by fully paid-up members of the Club. The nomination shall be in the hands of the Honorary Secretary by the published closing date prior to the Annual General Meeting. Voting for Officers and Committee of the Club shall be by a postal ballot of all eligible members.
(f) No-one may be proposed or elected as an Officer or Member of the Committee until they have been a paid-up Member of the Club for at least one year.
(g) The Committee may co-opt Members to replace Officers or Committee.
Applicants become members on receipt of subscriptions. Only members resident in the United Kingdom and who have been fully paid-up members for one calendar year shall have voting rights. Joint membership is for two members with the same address, but each member of a joint membership shall have voting rights.
The annual Subscription shall be such amount as agreed by members in General Meeting and notified to the Kennel Club payable to the Honorary Treasurer on the 1st. January each year. No member whose subscription is unpaid shall be entitled of any privileges of membership. If any member shall fail to pay the annual subscription by the 15th. February, the Committee shall have the power to erase their name from the list of Members.
A banking account will be opened in the name of the Club into which all revenue of the Society shall be paid and from which withdrawal shall only be made on the signature of two of the following, Honorary Secretary, Honorary Treasurer and a nominated committee member. The beneficiary of such withdrawals shall not be a signatory. An Auditor unconnected to the committee shall be appointed at each Annual General Meeting who shall audit the Club’s accounts for the ensuing year before the Annual General Meeting. A copy of the annual statement of accounts will be made available on request to members 14 days prior to the AGM upon receipt of a stamped and addressed envelope. No expenditure or financial liability shall be incurred by the Honorary Secretary, Honorary Treasurer, Committee or any member of the Club beyond the funds of the Club.
The financial year of the Club shall be from the 1st. January to 31st. December. A quorum, for General Meetings should consist of seven members one member being an Officer of the Club. The Annual General Meeting shall be held before the 30th. April for the following purpose:-
To receive the report of the Committee and Balance Sheet, to discuss any resolution duly placed on the Agenda of which prior notice has been given to the Honorary Secretary. No business shall be transacted at an Annual General Meeting unless Notice thereof appears on the Agenda, with the exception of routine matters or those in the opinion of the Chairman of the Meeting are urgent.
The election of Officers and Committee of the Club shall be by postal vote prior to and announced at the Annual General Meeting.
A Special General Meeting shall be summoned by the Honorary Secretary if :-
(a) 6 members or 10% of the membership, whichever is the greater, send a signed requisition stating the subject to be discussed or
(b) A majority of the Officers and Committee of the Club deem it necessary.
No business other than the matter on the Agenda can be discussed at a Special General Meeting.
Fifty days written notice shall be given of an Annual or General Meeting. Agenda items shall be forwarded up to thirty one days before the date of the Annual General Meeting. The Agenda for such meetings will be circulated to members 10 days before the date of the meeting.
The Rules of the Club shall not be altered except at a general Meeting or Special Meeting the notice for which contains specific proposals to amend the rules.. Any alteration to the rules shall not be brought into force until the Kennel Club has been advised and given its approval of the alterations.
The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by the 31st. July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary which may occur during the course of the year.
The Society must make a list of members and their addresses for inspection if so requested by the members of the society or by the Kennel Club.
Any member who shall be disqualified under Kennel Club Rule A11j (5) and/or under Kennel Club Rule A11j (9) shall ipso facto cease to be a member of the Society for the duration of the suspension and/or disqualification. If the conduct of any members shall, in the opinion of the Committee of the Society be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him or her. Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he or she may attend and offer an explanation. If at the Meeting a resolution to expel is passed by a two-thirds majority of the Members present and voting, his or her name shall forthwith be erased from the list of Members, and he or she shall thereupon cease for all purposes to be a Member of the Society except that he or she may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
The property of the Club shall be vested in the Committee and in the event of the Club ceasing to exist a General Meeting shall be called to decide the disposal of any assets.
The Kennel Club shall be the final authority for interpreting the rules and regulations of the Society in all cases relative to canine or Society matters.
Shall not join any Federation of Societies or Clubs.
To comply with the current legislation on data protection we must tell you what personal data we hold about you, why we hold it and have your permission to retain it. We securely store data about members to ensure that we can contact them by mail, telephone or email:
The person responsible for data protection within the Affenpinscher Club is the Hon. Secretary – details as above. In case of emergency the alternative contact is the Treasurer Mr. Barry Canty 01636 892310 or email: firstname.lastname@example.org